The pandemic has accelerated the digitization process, even in our country. The rules on social distancing and the impossibility of moving during the lockdown have made new technologies an indispensable tool. For example, in receiving and drafting documents to be signed, such as employment contracts, policies and estimates electronic signature it has proven to be a useful, economical and ecological solution.
However, it is necessary to rely on a provider that allows this service: YouSign is among them. The European company offers the possibility of securely dematerializing documents and managing certain relationships more effectively and quickly, compared to the traditional handwritten signature. This applies to both companies and individuals. Online rental contract signing? With YouSign it is possible.
Nowadays, printing the PDF document, signing it by hand, scanning it and then sending it to the sender is a long and not very productive process. If you then consider that not everyone at home has a printer and a scanner at their disposal, the difficulty of validating a document is amplified. The electronic signature, on the contrary, makes it possible to streamline these steps and to abandon an outdated system. The mission of YouSign arises from this point of view: digitize one million documents by 2021 and 15 million by the end of 2023.
Advantages of electronic signature
Among the innumerable advantages of the electronic signature must be considered the saving time, money and space. It allows remote contracts to be signed in no time using a mobile or fixed device and does not require the use of a Smart Card or USB stick.
From an economic point of view it allows a sensible cost reduction: No postage stamps, reams of paper, or ink cartridges. Furthermore, the documents do not have to be printed, they are stored on IT media, emptying the archives of a multitude of paperwork, thus ensuring greater accessibility and optimization.
Finally, dematerialization has an important positive impact on the environment, since it significantly reduces paper consumption and CO2 emissions related to document transport and logistics.
How YouSign works
The platform allows for one 14-day free trial. After that, to continue using the service you need to subscribe to a monthly or annual subscription. Once this first step has been completed, the electronic signature can be used without limits.
The procedure is very simple. YouSign sends the document in PDF format by email to the recipient who can read it directly from his smartphone. To affix your signature you need to click on the link received, read the documents and sign by inserting the OTP code received by SMS. This code is a sort of disposable temporary password used to confirm your electronic signature. At this point the document is ready to be sent.
Instead, for those who need to request the signature of a document, proceed by filling in the signatory's contract data, then uploading the document to the application and finally sending it to the recipient. The platform allows you to follow the progress of the signatures in real time and, if necessary, to add automatic reminders.
